Candidate Privacy Notice

Last Updated: August 6, 2026

Introduction

Cognitiv Corp. ("Cognitiv," "we," "our," or "us") aims to protect the privacy and security of personal information. This Candidate Privacy Notice explains how we collect, use, disclose, and protect personal data provided by job applicants and prospective candidates during our recruitment process.

Who We Are

Cognitiv Corp.  is the data controller responsible for processing your personal information for recruitment purposes.

If you have questions regarding this notice or our processing of your personal data, please contact:

Email: HR@cognitiv.ai
Address: 215 Park Ave S floor 16, New York, NY 10003

Information We Collect

We may collect and process the following categories of personal information:

  • Contact information, such as your name, email address, phone number, and mailing address
  • Employment history and professional qualifications
  • Educational background and certifications
  • Resume, CV, cover letter, and application materials
  • Interview notes and assessment results
  • Compensation expectations and work authorization information
  • References and background check information, where permitted by law
  • Information you voluntarily provide during the recruitment process

We may also collect information from publicly available professional sources, such as LinkedIn, or from recruitment agencies that refer candidates to us.

You are generally not required to provide your personal information to us unless we have to collect personal information for compliance with a legal obligation to which we are subject. However, if you do not provide your personal information, we might not be able to decide whether you qualify for a job position. In some cases, this may mean that we will be unable to hire you.

Why We Process Your Information

We process personal information to:

  • Evaluate your qualifications for current and future employment opportunities
  • Communicate with you regarding job opportunities and recruitment activities
  • Schedule and conduct interviews
  • Verify information provided during the application process
  • Conduct background checks where legally permitted and appropriate
  • Comply with legal and regulatory obligations
  • Improve our recruitment processes

Lawful Basis for Processing

For candidates located in the UK, EEA, or other jurisdictions with similar privacy laws, we process personal information based on one or more of the following legal grounds (each, a “lawful basis”):

  • Our legitimate interest in operating an efficient recruitment and evaluation process when considering candidates for employment opportunities, in order to make offers to candidates with appropriate qualifications who will contribute to the growth and reputation of our company
  • Compliance with legal obligations
  • Your consent, where consent is required by applicable law

Sharing Your Information

We may share your personal information with:

  • Employees and hiring managers involved in the recruitment process
  • Service providers that support recruiting activities, including applicant tracking systems and recruiting platforms
  • Professional advisors and legal counsel
  • Government authorities where required by law

International Data Transfers

As a global organization, we may transfer and store personal information outside your country of residence, including in the United States.

Where required by applicable law, we implement appropriate safeguards to protect personal information transferred internationally.

Data Retention

Our general approach is to retain personal information only for as long as is required to satisfy the purpose for which it was collected by us or on our behalf or provided by you. This means that in most cases, documents and personal information will be retained as long as a legal claim may be brought. For example, legal documents in connection with decisions related to your application will be retained as long as such decision may be disputed. In certain cases, legal or regulatory obligations require us to retain specific records for a set period of time, including beyond the end of the recruitment process. We generally retain candidate information for up to 12 months after the conclusion of the recruitment process.

If you [consent to][do not opt-out of] storage of your personal information in our internal talent pool, we will store the information for a period of 12 months from the time you have been informed that the initial application was unsuccessful.

Your Rights

Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.

Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.

Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.

Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.

Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.

Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

How to complain

If you have any concerns about our use of your personal information, you can make a data protection complaint to us:

Email: HR@cognitiv.ai

If you remain concerned with how we’ve used your data after raising a complaint with us, you can also contact the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint

Changes to This Notice

We may update this Candidate Privacy Notice from time to time. Any updates will be posted on our careers website and reflected by the "Last Updated" date above.

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